wedding coordinator Archives - Wedding

December 6, 2019

Full Service Wedding Coordinator Duties

What are full service wedding coordinator duties? Does a coordinator take all the responsibilities of a wedding? A full-service wedding coordinator takes the leadership to manage the event smoothly. A full service wedding coordinator will contact vendors and will assist the wedding throughout. A coordinator mediates between the couple and other participants. You can expect the best financial advice related to your wedding expenses.

Full Service Wedding Coordinator Duties

Just like a day-of- wedding coordinator, a full service wedding coordinator will handle everything on the day of the wedding, plus a little more. A wedding coordinator is experienced to accomplish all wedding jobs flawlessly. Once you hire a coordinator, you do not need to be worried about a lot of things including vendors. A coordinator will contact vendors and will finalize them with your advice. Here are the key duties of a wedding coordinator.

Hires Vendors

For a wedding party, you need to hire different types of vendors to create a

perfect wedding environment. The coordinator will discuss with the couple and their parents to finalize the vendors. You can get help in renting caters, equipment, florist, dress designers, cake, band or DJ, and other things related to your wedding. Coordinators are highly experienced. Also, their networking is good and they can help you to get the best price.

Facilitates Communication

Professional wedding coordinator say wedding coordinators act as a medium of communications. They can communicate with vendors, your parents, and any other one depending on your wedding requirement. In most cases, they can arrange everything smoothly even without your involvement. With a wedding coordinator, you can enjoy your wedding most without bothering much about other arrangements. You can only take care of your look and mental well being to make your wedding ceremony a great or memorable event for all.

Arranges the Wedding Party

A wedding coordinator will take care of your wedding party. The coordinator will instruct everyone including bridesmaids, ring bearers, groomsmen, flower girls, parents, and others how to arrange the ceremony and how to make the reception entertaining. A wedding coordinator works with the music band to

ensure that all the attendants will receive a warm welcome and the wedding music is want is wanted by the lovely couple. Also, a coordinator instructs the bridesmaids and groomsmen how to present the stage. The coordinator always remains prepared to offer any required help. The coordinator enjoys some freedom and can contact all the vendors and others on behalf of the couple’s parents. The sole responsibility of a wedding coordinator is to make the event successful.

Assists Everyone

The wedding coordinator will be available throughout the wedding event to assist the couple whenever they need any help. The coordinator is expected to be armed with mints, makeup, tissues, perfume, hairspray, and anything that they might need before entering the reception. The coordinator makes the couple comfortable. Also, the coordinator takes care of the guests.

The Conclusion

The benefits of hiring a wedding coordinator are great. From the above, you might have an idea on full service wedding coordinator duties. However, you will have to hire a reputed and experienced wedding coordinator to get the best-required help. An experienced coordinator might charge extra. However, they can save you money on vendors. Also, they are best to arrange a memorable event that is going to be discussed for years.

November 4, 2019November 4, 2019

What is a Day of Wedding Coordinator?

What is a day of wedding coordinator? If your wedding day is around the corner, this is a question you may be asking. Do you have your answer yet? We have it here. A lot of things happen during the wedding day. It is overwhelming to do everything on your big day. Leaving it all to someone else could afford you some time to enjoy the day.

What is a Day of Wedding Coordinator?

This post will be telling you about a day of wedding coordinator. You will know why you need one. Besides, you will also know their scope of duties. Read on to learn more and make your happy day a success.

What Happens During the Day of the Wedding?

As the name suggests, a lot of the activities happen during or around the wedding day. However, planning for it may start a few weeks to the wedding date. It all starts with getting the preferences of the bride and groom. They share what they would like during their wedding day. From there, a team gets to work to make sure everything falls into place. The D-day coordinator is also selected in a good time.

How Much Will it Cost You to Get the Day of Wedding Coordinator?

The cost will vary depending on what you want during the day. Some of the factors include the region you are hosting the wedding, if both the ceremony and reception will be in the same venue, how long you will need the coordination, and if you have unique inclusions. Get quotes from different coordinators for a rough idea of how much it will cost.

The Benefits of a Day of Wedding Coordinator

A lot happens before and during the wedding ceremony date. If you are doing everything by yourself, you will be overwhelmed. You could be so tired that smiling for the camera will be a difficult thing to do. Step off the pedal and let someone else be in charge. All you have to do is check if everything is done according to your preferences and expectations. You can sleep soundly, knowing that you will not be aroused from sleep in the middle of the night.

Another merit for hiring a coordinator is that you will be relaxed and concentrate on being wonderful hosts. You will not be worried about solving any last minute issues that may happen. You can smile more and enjoy your day to the fullest.

The Scope of a Day of a Wedding Coordinator

Have emergency delivery in case the groom forgets his tuxedo
Deal with gatecrashers so that they do not interrupt with the ceremony
Ensuring that the lighting at the reception is ambient
Making sure every guest is comfortable
Ensuring that every small detail is observed
Nothing goes out of plan with a coordinator

Bottom Line

Have you been wondering about what is a day of wedding coordinator? Now you know. Get help for your big day and consider hiring a wedding coordinator. It does not cost much, and you will have peace of mind to make the most out of your happy moments.

October 15, 2019

Benefits of Hiring a Wedding Coordinator

What are the benefits of hiring a wedding coordinator and why should you consider one? Many people will assure you that there’s a lot more time and effort that goes into wedding planning than expected, and that it’s better to hire a wedding coordinator if you want everything to be perfect in the big day. This should surprise no one: the benefits of having a day of wedding coordinator range from taking off the burden of planning the monthly or day of coordinator duties from your shoulders, to making your wedding an actual celebration to remember with clever ideas, so the reasons to hire a day of coordinator truly outweigh the disadvantages (if such things exist.).

Benefits of Hiring a Wedding Coordinator

If you need more convincing, we recommend you to check our list of benefits of hiring a wedding coordinator and skim through the day of coordinator duties that will surely make you reconsider. As we said, the reasons to hire a day of coordinator are far more numerous than what you think.

Benefits of Hiring a Wedding Coordinator

What’s Exactly a Wedding Coordinator?

Wedding coordinators are your second-in-command in the wedding planning. Basically, you tell them what you want for your wedding day and they will take the lead from there.

Wedding coordinators work months or weeks prior to the ceremony in order to put things together. They’ll take over what you’ve managed to do until now and make sure everything’s in order while you relish in your big day.

What Are Some Day of Coordinator Duties?

The day of coordinator duties vary, at least according to the level of coordination you hire. It’s up to you how much involvement you want them to have in the planning, coordination and execution. Benefits of Hiring a Wedding Coordinator

Day-Of Coordination: As the name implies, coordinators work only during the big day, according to the planning that the couple has already done on their own.
Month-of Coordination: The couple does most of the planning, but their wedding coordinator finishes everything with the vendors, wedding music, and all above.

What are the benefits of hiring a wedding coordinator?

Finally, here are the main reasons to hire a day of coordinator:

Professional wedding coordinators say an average wedding takes 200+ to plan. However, you can save time if you hire a wedding coordinator that serves as a middleman between you and your desired services.
A good wedding coordinator saves you money because they help you find quality, yet cost-effective services.
Precisely because wedding coordinators spend most of their time socializing with vendors, vendors love to speak with them, and can even reach nice deals with them.
A good wedding planner gives excellent advice. They will respect your ideas, of course, but they know the ins and outs of the industry, so if you listen to them, they can improve your original plan.
Weddings are stressful, especially when the couple’s families bicker with each other during the planning. A good coordinator saves relationships by acting as their middleman.
Your wedding coordinator will assemble your dreams and make them come true. Remember they’re the experts in this industry, so it’s safe to entrust your ideas to them.
All coordinators will always act on your behalf during your wedding, becoming the contact point for all vendors and guests during the big day while you prepare and relax.
The best thing about wedding coordinators is that, if something unplanned happens, they can “put out the fires” so that guests don’t notice. Every flaw or unpleasant surprise will be thoroughly patched.

Finally, some last considerations.

What is the difference between a wedding planner and a wedding coordinator?

Understandably so, planners and coordinators get mixed all the time because of their similarities. However, planners can help you from the beginning and do the thinking in your stead, whereas coordinators take your ideas and make them come true, usually shortly before the wedding day.

Do you really need a wedding coordinator?

Short answer? Definitely. They’ll take the reins of the greatest hassles on your special day, and it’s better to relax shortly before the ceremony, or else, you won’t enjoy it at all.

To summarize, the major reasons to hire a day of coordinator (and the benefits of having a day of wedding coordinator for that matter) can be summed up this way: they’ll let you fully enjoy the ceremony, all the while the planning goes according to your expectations. The day of coordinator duties basically revolve on taking over the planning you’ve done already and make your dreams come true. This is why we sincerely recommend you to consider a coordinator for your wedding: the benefits of hiring a wedding coordinator are way too good to say no.

September 20, 2019

Wedding Coordinator vs Planner – Key Differences

Even way before you planned for your engagement and wedding, you might have already heard the two terms ‘wedding coordinator’ and ‘wedding planner’. Most of the people think that they are the same person with the same responsibilities. But that is not necessarily the same. While you appoint a wedding planner for planning the entire wedding for you, the planner may take on the role of being a wedding coordinator on the wedding day. On the other hand, the wedding coordinator is considered as a completely separate professional for the couple who do the entire planning by themselves. Well, if this wedding coordinator vs planner sounds confusing, then read on.

Wedding Coordinator vs Planner

Do not worry if you are confused with these two terms. In this article we have described the wedding planner and the wedding coordinator separately to ensure that you can understand the concept in the right way.

Wedding Coordinator vs Planner

Role of a wedding planner:

The wedding planner is a person whose main job is to make sure that your wedding is exactly as perfect as you want it to be. You can hire this person right after you get engaged to plan your wedding. You can figure out your budget first and then hire a planner to work on it. You have to share your ideas, vision and exactly what your wedding to be like. Based on that, the wedding planner will help you to pick the right wedding venue, florist, wedding cake, furniture rentals and more. Even though they will help you to plan the invitations too based on the theme. Wedding planner is also responsible for creating a more detailed timeline as well as a budget for your wedding so that you can stick to that. They have a vast knowledge and detailed information about the best vendors in your locality to make your wedding vision become a reality.

Role of a wedding coordinator:

The wedding coordinator can be the greatest thing on your wedding day. They are the person who is behind the curtain but make sure that everything is perfect and going smoothly on your wedding day. They are not the person with whom you will sit and make plans for the wedding right after your engagement. But they will analyze all your research and plans for your big day and turn your plans into a reality. They make sure the tables are set on time, the correct music is playing, the guests are seated at the right place and all the arrangements are perfect. Their duty is mainly to see that the ceremony is exactly like it is planned from the start to its end.

Wedding Coordinator vs Planner

Conclusion

So, if you were confused about wedding coordinator vs planner, hope everything is clear to you by now. You can now decide whether you need a wedding planner who can also act as a coordinator on your wedding day or you just need a wedding coordinator for your wedding. Everything depends on your personal preferences as well as on your budget. After all everyone want their wedding to be simply perfect.

September 12, 2019

Wedding Day Coordination – Preventing Wedding Day Worry

While your wedding day is exciting, it can also be a pretty stressful time. If you get the wedding day coordination right and actually understand what is going to happen at each stage of the wedding, it should help things run a little smoother.

Wedding Day Coordination

It is really a good idea to have a wedding coordinator to take charge of some of the final details for you. Carry on reading to discover the order of events both leading up to and during the wedding, and especially the role of the coordinator during these moments.

Wedding Day Coordination

The Wedding Day Prep

Not weddings are entirely the same but there is certain preparation before most weddings that go-ahead to ensure that the day itself goes well. In the weeks or days leading up to the wedding, your wedding planner or coordinator will meet up with you (the couple and other people closely involved in the wedding). A wedding day schedule will then be built up based on your individual needs where you can make sure you point out any requirements that you have. You will also need to give the planner information about vendors for the big day and contact information for them. They can use everything you give them to make sure the wedding goes without a hitch, so make sure that you cover everything in this pre-wedding meet up and don’t be afraid to ask any questions too.

The Day of the Wedding

If everything is in order, there is not much for you to do on the day of the wedding, apart from making yourself look amazing. The coordinator will set up the venue, taking care of details such as decorations, flowers, and seating. All the vendors will come and set up their individual roles for the big day so that everything is ready for when the guests arrive.

Wedding Day Coordination

During the Ceremony

While all the hard work is now done, there are still some important jobs for the coordinator to complete when the ceremony is taking place. This includes making sure that guests are sitting in the correct places as per the seating plan. Another role is ensuring that the right music is played for the entrances and all the decorations are in the right places according to your preferences and prior discussion.

At the Reception

While the planners’ job is almost done, there are still a few jobs that need to be completed. This includes making sure all guests are shown to the reception, ensuring that food stations are set and drinks are being served at the correct time to guests, putting gifts in the proper place and so on. As the evening goes on, some final tasks for the coordinator might include directing the happy couple to dinner and make sure the speeches, toasts, cutting of the cake and more goes to plan.

Conclusion

As you can see, there are many roles that a wedding coordinator/ has for your big day, so it’s important that you choose somebody who has experience in this kind of job. This wedding day coordination will take some of the stress off you and means that you can just go with the flow as you make some amazing memories.